How To Plan A Destination Wedding? (Solution found)

Destination Wedding Planning Tips

  1. Visit in advance. Ideally, you’ll see your venue once before booking and again three to four months before the wedding to finalize details.
  2. Secure wedding insurance.
  3. Check local marriage requirements.
  4. Create welcome bags.
  5. Tailor your wedding dress to the destination.

What to know when planning a destination wedding?

  • Steps Decide whether a destination wedding is right for you. Draw up a budget. Enlist the help of a wedding coordinator to take on the most taxing tasks. Think about the size of your guest party. Go for it. Choose a destination. Choose a date. Decide how long you’ll spend at your destination.

Contents

What is the average cost of a destination wedding?

The total cost of a destination wedding varies. Prices depend on location, the number of days, the number of events, the U.S. dollar to local currency exchange rate, the time of year, the number of guests, and more. That said, the average estimated baseline cost of a destination wedding hovers around $35,000.

How do I start planning a destination wedding?

How to plan a destination wedding?

  1. Make a checklist. Photo credit: Dean Drobot/Shutterstock.com.
  2. Decide on a budget.
  3. Decide who to invite.
  4. Choose a destination & venue.
  5. Make a list of the documents you will need.
  6. Decide who will marry you.
  7. Send out invitations early!
  8. Choose a theme & color scheme.

Is a destination wedding really cheaper?

Not only does a destination wedding financially cost less than domestic nuptials, it can reduce emotional costs. While there’s a certain element of planning involved, much of this can be tackled by your Wedding Specialist. Many resorts offer customizable packages, which take care of details you might otherwise forget.

How far in advance should you plan a destination wedding?

While a regular wedding invitation goes out eight weeks before the wedding and save-the-dates go out around four to six months in advance, a destination wedding invitation should go out at least 12 weeks in advance.

Where is the cheapest place to have a destination wedding?

Best Cheap Destination Wedding Locations

  • Martinique.
  • Dominica.
  • Jamaica.
  • Costa Rica.
  • Tulum.
  • Cozumel.
  • Curacao.
  • Puerto Vallarta.

How do I keep my destination wedding cheap?

7 Tips to Plan an Affordable Destination Wedding

  1. Combine Your Destination Wedding with Your Honeymoon.
  2. Plan as an Elopement and Consider Guests Later.
  3. Book Your Reception at a Restaurant as Opposed to a Reception Hall.
  4. Consider All Your Ceremony Options.
  5. A Bridal Party Isn’t a “Must”
  6. Avoid Peak Season.

Who pays for a destination wedding?

For the most part, guests will be responsible for booking and paying for airfare, hotel rooms and any other additional expenses, like food or shopping. Bridesmaids, you’ll be expected to pay for your hair and makeup and formalwear.

Who should be invited to a destination wedding?

It’s your wedding and the only people that should be present are the ones you want. So any third cousins, co-workers, and acquaintances that you don’t like should not get an invite. A good way to decide who to invite is whether you have had dinner with them in six months. If no, then don’t bother with an invite.

What does a destination wedding include?

A destination wedding is typically an event where the bride and groom plan an away from home wedding, inviting their closest family members and friends to an ideal location and make the event a semi-vacation. Other common destination wedding locations include Hawaii, Mexico, and the Caribbean.

Is a destination wedding selfish?

According to a survey by Allianz Global Assistance, 37 percent of Americans think it’s selfish for a couple to ask guests to use their money and vacation days on a destination wedding.

What percentage of people go to a destination wedding?

For destination weddings, the percentage of guests that will attend will vary significantly. We have found that between 35% and 75% of those invited will typically show up for a ceremony or reception.

Are beach weddings cheaper?

A beach wedding is typically free or fairly cheap. Once you’ve committed to beach wedding, plan the exact location. Some of the most affordable beach wedding destinations are in Mexico, Hawaii, and Jamaica. If you live near a beach, then the decision is easy!

How much notice should you give guests for a destination wedding?

When you’re planning a destination wedding it is absolutely critical to give your guests as much advance notice as possible. This means sending out save the dates or a link to your personal wedding website at least 5-6 months before so that they can have plenty of time to plan their travel and vacation time.

Do you have a bridal shower for a destination wedding?

Etiquette suggests that friends and family who are not invited to the wedding should not be invited to the bridal shower, even for destination weddings. So only send Bridal Shower Invitations to friends and family invited to the actual wedding.

When should guests RSVP for a destination wedding?

The RSVP date for a destination wedding should be at least six to eight weeks before your wedding. Invitations for destination weddings are typically sent out not weeks before the wedding, but months – experts suggest 4-5 months in advance.

How to Plan a Destination Wedding: Tips and Etiquette

Having a destination wedding thousands of miles away from home means you’ll have a lot more private ceremony and will be able to enjoy a two-for-one wedding and honeymoon experience. However, putting up such an event is no simple task. A few key elements should be taken into consideration before jetting out to a different country to marry your sweetheart. We met down with wedding planner Laurie Arons, who has a wealth of knowledge about how to arrange a beautiful wedding. No matter if you’ve chosen on a tropical wedding in the Bahamas, an island bash in Bali, or a romantic trip in Tuscany, we’ll take care of everything, from selecting the right location to managing every little detail on the big day.

She has organized over 600 weddings and events to date, and she also offers an annual workshop for wedding planners in her home state of New York.

Destination Wedding Etiquette

This is dependent on your schedules and availability, but seasonal fluctuations have a significant influence on how well you perform. You should verify the average rainfall per month if you want to have outdoor events in order to avoid scheduling your event during hurricane or monsoon season. Always be mindful of seasonal swings in tourism; peak season means higher prices for accommodations and more crowded attractions, while low season means deserted streets and shuttered tourist attractions.

When do I notify guests of my destination wedding?

It is recommended that save-the-dates be mailed eight to twelve months before the wedding. “The official invitations should be sent out no later than three to four months before the event,” Arons recommends. Guests will have more time to make plans if they have a longer advance time, although the lead time for domestic locations might be a little laxer.

Who pays for guest accommodations?

Traditionally, guests are expected to cover their own personal expenditures like as hotel and transportation, but it’s critical that you communicate this expectation as sweetly as possible. Provide recommendations for lodgings or booking websites in a tactful manner in order to set realistic expectations. If you’ve reserved a hotel room block, make it clear to your guests that they must individually reserve their own room inside the block. Your wedding website and save-the-date cards will be your most effective tools for spreading the news about your big day.

Do I need to help guests book travel?

You are under no need to arrange anyone’s trip, but it is a good gesture to make the process go more smoothly. Enlisting the assistance of a travel agency may ease the burden by taking care of group reservations, entering everyone’s travel information, and securing the best possible discounts.

Upgrades and luxurious treatments may also be available to them. Create a Facebook group or a group chat so that everyone can exchange airfare bargains and make arrangements to go at the same time. Providing a wedding itinerary will ensure that everyone is on the same page and informed at all times.

Do I need a registry for a destination wedding?

Given the higher expenditures of wedding guests’ attendance, you may want to consider foregoing wedding presents altogether. Make use of your wedding invitations or wedding website to remind everyone that their attendance is the finest present they can provide. If you choose to have a registry, make sure that presents are transported to your house rather than being delivered at the venue, or consider virtual gifts such as gift cards or donations to a honeymoon fund instead of physical items. Some resorts even have their own honeymoon registries for couples who want to indulge in on-site activities.

Destination Wedding Planning Tips

When choosing a place, bear in mind that it must be secure and equipped with all of the resources you require to be successful. When one hotel in a wonderful beach town where you spent your childhood summers can’t handle all of your guests, or any of their accessibility or childcare requirements, that charming beach community will not succeed. Also, check to see if there have been any recent travel warnings, political issues, or health concerns in the region—if there have been and you continue to travel, make sure your guests are fully informed—and that none of your guests will be made to feel uncomfortable because of their religion, gender, or sexual preference.

You may be unable to accommodate your elderly grandparents or your pregnant sister-in-law if they must travel by airline, train, and vehicle in succession.

Consider guest lodging.

Though you are under no obligation to cover the expense of lodgings, it is a considerate gesture to include enough options to accommodate a wide variety of budgets in your proposal. As Arons recommends, “it’s preferable to have a variety of solutions at a variety of pricing ranges.” “However, keep all hotel options within a ten-minute drive, or 15 minutes at the most.” Organizing room blocks might assist you in negotiating a lower price while also bringing everyone together in one location. If you haven’t confirmed that there is enough capacity for everyone, wait until you are certain.

Go local to save big.

Arons advocates adding local flora, such as olive branches in Tuscany or exotic flowers in the tropics, and offering local dishes, such as conch fritters in the Bahamas or carnitas in Caboto, to help you save money on your budget. This also results in a more immersive encounter in the exact area that has caught your imagination. You’re spending a lot of money to get to this location, so you may as well take advantage of all it has to offer.

Hire a pro.

Obtain the services of a planner or organizer who has experience with destination weddings. As a result, instead of spending hours on the phone attempting to overcome a language barrier or making executive choices from a distance, you can delegate the task to a professional who will handle everything for you.

If hiring a planner is out of your price range, seek for a resort with an experienced on-site coordinator.

Visit in advance.

In an ideal situation, you’ll visit your location once before booking and once again three to four months before the wedding to confirm the final arrangements. If a second trip is not possible, visit at least five days before your scheduled departure date to make those selections and to have hair and makeup trials.

Meet vendors.

Prior to your initial site visit, schedule appointments with some of the most well-known florists and rental firms in your intended destination. Arons recommends that you inquire about references from your venue; you may discover local talent that you were unaware of—and you may also save money in the process. If you’re bringing in experts from outside the country, you’ll likely have to fund their airfare and housing expenses. Arons recommends staying at a clean, safe hotel within 30 minutes of your event location.

Plan additional events.

By adding more activities to the schedule, you can make the most of the big day. Guests will take part in a variety of optional activities to make their vacation even more enjoyable. You are not have to host a full wedding weekend, but awelcome party to meet your guests is a common choice among couples (either blending with or following therehearsal dinner). Some couples add participatory activities that highlight the location, such as group tours or tastings, in their wedding plans. You may also say your goodbyes during a post-wedding breakfast or luncheon to bring the wedding weekend to a close with style and panache.

Secure wedding insurance.

When planning a wedding in a foreign country, it’s wise to be prepared for the unexpected. It is recommended that you engage in wedding insurance to assist safeguard your monetary investment as well as to provide some emotional comfort; in fact, certain locations may even demand it. It’s preferable to sign up well in ahead (though some businesses may accommodate a short turnaround time) and to be very aware about the plans available and the sort of coverage you’re signing up for before proceeding.

Consider unexpected expenses.

Destination weddings have a reputation for being more affordable than traditional nuptials, but this is not always the case. Make careful to account for unforeseen expenses like as non-vendor tips, airport transfers, shipping charges, and baggage taxes when creating your budget. Furthermore, throwing in a welcome party or a day-after brunch will undoubtedly increase your expenses. Do not forget to notify your credit card provider of your vacation plans in order to avoid being charged international transaction fees or, worse, having your card denied at the last minute.

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Check local marriage requirements.

It is not as simple as hiring an officiant to make a marriage legally binding. A plethora of paperwork is required by each country, including birth and medical certificates, letters of intent, and even evidence of residency, which varies from one to the next.

Prepare yourself well in advance to ensure that you have enough of time to put things together when the time comes. In some situations, it may be more convenient to get a domestic marriage certificate (which varies from state to state) and hold a civil ceremony before to departing.

Secure passports and other documents.

The need for international travel is a valid passport, and for domestic travel you’ll need at the very least a valid driver’s license (at the very least). Immediately after selecting your wedding date and location, double-check all expiration dates, then double-check once more! A number of other pieces of information may be requested by the government, including a list of previously visited countries, health records, and immunization records.

Create welcome bags.

When guests arrive, provide them with welcome packages to show them that you care. Fill them with goods that are representative of the area or that will bring some level of comfort throughout their stay. Water bottles, crackers, maps, and aspirin are all excellent additions to any survival kit. The use of sunscreen or aloe vera is recommended for warm-weather destinations, while hot cocoa mixtures and mittens are recommended for mountain regions.

Stuff that suitcase.

It has been difficult for Arons to locate a place outside of the continental United States that offers the same level of quality and range of rental linens. I usually load as much as I can into checked luggage when shipping internationally because it is unsafe and expensive otherwise.” Anything that has to be mailed should be done so at least a month before the big day and addressed to a specific individual (such as your planner) rather than just the hotel.

Tailor your wedding dress to the destination.

When choosing your wedding dress, take into consideration the weather and terrain of your special day. Breathable textiles perform best in hot and humid environments. Luxurious lace may be found in Mexico, as can an adorned ball gown found in a French villa, among other places. Not to mention the fact that you will not be checking that outfit in a bag! Arons recommended that you bring your dress on the aircraft, even if it means folding it up for transportation. (However, make certain that someone on the other end can press and steam it.)

Get away gracefully.

Transitioning from wedding mode to honeymoon mode may be tricky, especially if you’ve chosen to remain at the same resort as guests who have extended their own vacations. Even if you’re staying on the property, make it plain that you’re leaving by saying your goodbyes amid the excitement of a post-reception send-off or the following-day brunch celebration. To get the privacy you desire without upsetting family and friends, check into a different area of the hotel. Elevated accommodations (for example, premium suites, over-water villas, or independent cabins) are available at certain resorts and are located apart from the other rooms.

What to Know When Planning a Destination Wedding

Everything from determining the best time to selecting the ideal location was meticulously planned. Third-party items have been incorporated to assist you in navigating and enjoying life’s most important moments. If you make a purchase after clicking on one of our affiliate links, we may receive a commission. The idea of being married in that exotic location where your spouse proposed, whether it’s against a backdrop of mountains or on a beach in a tropical locale, has an allure of its own. As beautiful as these locations are, don’t forget about the amount of planning that goes into putting together a destination wedding.

Every couple planning a destination wedding must take into consideration a variety of factors, including the scheduling of the ceremony, the weather at the venue, and the availability of guests to travel.

However, with a little forethought, you can create a memorable trip for you and your friends and family. Follow these suggestions to ensure that your destination wedding is one to remember.

1. Pick the Perfect Spot

Not only does the location of your wedding impact the tone (rustic, classy, beachy), but it also determines the amount of travel, time, and money necessary to make it together. Every part of your wedding, not only the venue, but also the activities and overall atmosphere, should reflect your shared style and passions so that your guests leave your wedding weekend thinking, “That was exactly them!” Was the proposal made while you were on vacation in Paris? After that, why not have a small, private wedding in the City of Lights?

Consider assembling your group in a picturesque location such as Tuscany or California’s wine country.

To celebrate, invite your friends and family to a resort in Mexico, the Dominican Republic or Hawaii.

2. Time It Right

Unfortunately, the finest weather in major vacation spots tends to coincide with the peak tourist season, which means more people, less hotel and venue availability, and higher costs all around during this time. If you’re planning a destination wedding during this busy time of year, book your venue and hotel blocks as soon as possible using an online booking service such as Hotel Planner.com. If you choose to travel during the shoulder season, you may be able to save money for yourself and your visitors while still enjoying pleasant weather.

3. Give Everyone a Heads-Up

Inform your bridal party that you are having a destination wedding before you invite them to join you. This will allow them to politely reject if finances are tight. Aside from inviting your VIP guests, it’s a good idea to give the rest of your guest list plenty of notice so that they can take advantage of the greatest discounts on flights and lodgings before costs spike. Send out save-the-date notices at least eight months in advance, but don’t be disappointed if some of your closest friends or family are unable to attend due to scheduling conflicts.

You may consider your wedding to be a mini-vacation for yourself, but your guests may not agree that it is!

4. Take a Trip

Taking at least one planning trip is essential, and if you have the resources, two or three trips are preferable. We cannot encourage this strongly enough. When you go for the first time, you’ll need to explore and secure your major venues—ceremony and reception locations, guest accommodations, and a location for your rehearsal dinner—as well as local providers like as caterers, floral designers, and photographers. It may be necessary to schedule “tastings” with your caterer, look at sample bouquets from the florist, book a hair and beauty appointment with a local salon and plan activities (golf, tennis, walking tours, museums) for your guests once you’ve finalized your decisions (possibly during a second trip).

5. Factor in the Extra Expenses

If done correctly, a destination wedding can be no more expensive—and in some cases, even less expensive—than hosting the same party at home (depending on where you live, of course). For example, if you live in a major metropolitan area in the United States where event facilities are in high demand, such as New York City, then holding your wedding in Mexico will almost certainly be less expensive than holding it at home, even after accounting for airfare, hotel expenses, and planning trips. Although there are additional costs to consider when planning a destination wedding, these include importing key vendors and décor, providing welcome bags for guests, providing additional activities for guests, and travel expenses for you and your immediate families to and from the wedding (including those planning trips, not just the wedding weekend).

So create a budget that is both reasonable and takes into account all of these additional expenses.

6. Research Local Marriage Requirements

The legal aspects of tying the knot in a foreign nation might be difficult to understand. There are several nations that have a “residency requirement” (for example, 24 hours in Turks and Caicos and 7 days in England), which indicates that you must remain in the country for a specified amount of time before your ceremony may take place. Although this is normally only a matter of a few days, it can sometimes last much longer. For example, France demands that you come at least 40 days before your wedding!

As a result, your wedding day will be visible to your guests, but there will be no mistake that it is the real deal.

7. Get Help

Control freaks beware: if you’re organizing a wedding in a remote location, you’ll need to put at least a portion of the planning to the experienced hands of someone else. The majority of resorts include a wedding specialist as part of their wedding packages, who can help with everything from researching and securing local vendors (which is especially helpful if there is a language barrier), dealing with logistics (such as tent rentals and lighting), and putting out any last-minute fires that may erupt in the weeks leading up to the big day.

Generally speaking, a local planner that is affiliated with your venue is your best choice since they can act as your representative on the ground when you are unable to be present.

However, if you choose to work with a wedding planner from your home country, make sure they have prior experience arranging weddings in your selected destination. You should also anticipate to bear the costs of his or her transportation to and from planning visits and the wedding itself.

8. Be Patient

Don’t keep an eye on the time all of the time. Remember that many tropical islands operate on “island time,” which means that things happen when they happen, so don’t take a vendor’s laid-back demeanor as an indication that he or she is unprepared. Stay away from the desire to micromanage from a distance. Instead, arrange frequent check-ins with your vendors and then let them do their thing.

9. Vet Vendors Carefully

While you may look at vendors’ portfolios and check references online, it’s especially crucial that you feel comfortable with each and every one of the suppliers you work with. You’ll be putting a lot of trust in their hands, therefore it’s critical that you have confidence in their abilities. In order to do this, we highly advise making at least one planning trip to meet with possible vendors. You should plan a video chat with possible vendors if you have to hire them without seeing them first.

Your wedding planner may also be able to screen and meet with possible suppliers on your behalf, as well as provide you with information about your options and other considerations.

Just keep in mind that you’ll be responsible for covering their travel and hotel expenditures.

10. Make Guests Feel Welcome

Your friends and family are eager to join you in your celebration, and creating a wedding website will make it simple for them to find all of the important details in one place—such as group rates for flights and hotel rooms, directions to and from the airport, a list of nearby activities they can do on their own, and an itinerary of the weekend’s events, such as the rehearsal dinner or welcome dinner and the next-day brunch—all in one place.

Deliver welcome packages to their rooms upon arrival, which should contain all of the necessary for the vacation, such as sunscreen, drink, and insect spray.

11. Dress the Part

Take the weather into consideration while selecting your wedding attire—as well as the dress code for each of your functions. Couple your satin ball gown or wool suit with the humidity that comes with a tropical outdoor site, and it’s considerate to provide guests with information on acceptable footwear if you’ll be exchanging vows on the sand or in a tropical setting.

12. Consider the Elements

When planning a destination wedding, it’s important to have an open mind to the possibility of the unexpected. Consult with your event organiser or venue regarding lighting requirements: If your reception is taking place outside, you’ll need a backup plan for when the sun sets (and for safety too). Consider hanging market lights together or creating a romantic atmosphere with hundreds of candles. While the sound of breaking waves is soothing, your guests are more interested in hearing your vows.

Beyond that, consider what more you can supply to your guests to make their experience more enjoyable, such as flip-flops for a beachside wedding or umbrellas in the case of a late-afternoon shower.

13. Be Decisive

Not to put you under any further stress, but you’re essentially participating in the Olympics of wedding planning: the long-distance wedding. You’ll need to be twice as prepared as a local couple and pre-plan everything because you won’t have much time to make up your mind, especially if you’re only able to make one or two planning excursions in a month. So do your research, schedule any necessary appointments, and conduct any preparatory meetings through email or phone so that when you’re in person, you can concentrate on decision-making activities such as tasting the cake.

How to Plan a Destination Wedding in 12 Steps

The allure of a destination wedding is difficult to resist — a vacation to an exotic location with your significant other to mark the beginning of your lives together as a married couple in a meaningful and symbolic way. Destination weddings are becoming increasingly popular for a variety of reasons, one of which is the opportunity they provide for couples to have a spectacular, once-in-a-lifetime event away from home. The same as with any other type of wedding, you may personalize your destination wedding to meet your specific needs by inviting as many or as few people as you’d want to attend.

According to this post on the Sandals Blog: What is a destination wedding and how does it differ from a traditional wedding?

What is the best way to organize a destination wedding?

What is a destination wedding?

Weddings held in locations far enough away from the venue for the majority of attendees to make travel plans and book nearby accommodations are known as destination weddings. Destination weddings can be held in the country where the bulk of the attendees reside, although these types of gatherings are more commonly held in another country. Destination weddings are frequently held in out of the ordinary locations, allowing couples to break away from the standard. Because these ceremonies are often smaller in scale when compared to regular nuptials, destination weddings tend to be less expensive than their traditional counterparts.

Why choose a destination wedding?

Couples choose to have a destination wedding for a variety of reasons, one of which is that it allows them to have a wedding in a distant, and often exotic, area without having to spend a fortune. You may save money in some areas while spending more in others. or you can save money in all areas. For example, having a destination wedding at a resort increases the excitement while also providing you with a wedding planner or coordinator who will assist you in making sure everything runs properly on the big day.

Other factors that influence people’s decision to have a destination wedding include:

  • By choosing a resort wedding, you will not have to stress about the small things, and you will be able to arrange your wedding from a distance with minimal difficulty. As soon as you arrive, resort personnel will make certain that everything runs well, including assisting you in planning group activities both within and outside the property. Many individuals find that destination weddings are more comfortable because the majority of the planning is done by the couple themselves, with little influence from friends and family. Destination weddings and elopement weddings can be related in certain respects in terms of implementation, but they are fundamentally two different concepts in themselves. Click here to read our blog post on how to organize an elopement wedding: How To Plan An Elopement Wedding: The Ultimate Checklist
  • How To Plan An Elopement Wedding: The Ultimate Checklist
  • Couples searching for an affordable, yet memorable, wedding choice may like the fact that they will have fewer guests, which means lower expenditures. For example, resorts such as Sandals provide all-inclusive vacation packages, some of which include a free wedding as an additional benefit of your stay if you satisfy the minimum requirements for the number of nights and/or room reservations. A destination wedding will allow you to combine your wedding and honeymoon into a single trip, which is a significant advantage and an experience you’re sure to appreciate

Even with all of the advantages, destination weddings are not for everyone. Read on to see why. Couples that want to invite more people to their wedding but do not want to be financially restricted by the amount of people who attend would likely be better off choosing a more traditional wedding venue choice. The majority of couples who do not have much time to spare for a trip, as well as those who have other family duties, would not consider a destination wedding to be the most perfect alternative.

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How to plan a destination wedding?

Credit: Dean Drobot/Shutterstock.com for the photo. To get started with the wedding planning process, you’ll want to make a checklist of all the things you need to do. This is essentially a wedding to-do list that will assist you in organizing what needs to be done and when it needs to be done. Once you’ve decided on the style of wedding you want to have, you’ll be able to put up a wedding checklist that will help you get everything in order fast. A little-known insider tip: Are you thinking of having a seaside wedding?

2. Decide on a budget

nutcd32/Shutterstock.com is credited with this image. You might be shocked to learn that a destination wedding can sometimes be less expensive than a ceremony held closer to home. The most important thing to remember while saving money for a destination wedding is to prioritize. Knowing what you will not be spending your money on will allow you to see how much more money you have to spend in other areas where you can spend a little more. Additionally, you may save money on items such as flowers by allowing the florist to choose amongst flowers of the same hues or shades rather than choosing a single flower variety, which may be more expensive.

3. Decide who to invite

Firstly, consider your budget and if you want a huge or small wedding before going crazy with the invitations. For those planning a destination wedding, you’ll need to figure out which of your friends and family members will be able to make the trip, as well as how long it will take them to get there if they are able to travel. The most essential rule of thumb when planning a destination wedding is to invite the individuals who you believe will have a positive influence on your special day by just being in attendance.

4. Choose a destinationvenue

The first step would be to choose a place that is both within your financial means as a couple and within the financial means of your most essential guests. In order to obtain some inspiration, go to “Exotic destination wedding location ideas.” Following your selection of a destination, the following step is to choose a venue. Consider where you want the ceremony to take place, as well as where you want the reception/party to take place. Of again, each of these locations might be the same location.

If the event will have an open bar, can you tell me about the kind of beverages and finger foods you intend to serve?

The decision is entirely up to you as a pair!

Get married in an all-inclusive resort where all meals and (alcoholic) beverages are provided!

Some couples even choose for unconventional wedding venues such as ruins, cottages, warehouses, and barns. One of Sandals’ overwater chapels is an incredible alternative that you might not have considered previously. (Images: overwater chapel from the exterior and the interior)

5. Make a list of the documents you will need

Featured image courtesy of Africa Studio/Shutterstock.com For a destination wedding, you’ll need a variety of papers, including your birth certificate and passport, evidence of divorce or death certificate (for divorcees), change of name documentation, written authorisation for parties under the age of 18, and your marriage license. It is necessary to acquire residence in certain locations prior to getting married in other locations. The majority of the time, this may be accomplished within a 48–72 hour residency.

If you are under the age of 21, you will need the approval of both parents if you are traveling to some countries where you must be of legal marriageable age.

6. Decide who will marry you

Did you know that in some locations, friends can officiate at your wedding ceremony? This is very feasible, and you’ll need to conduct some study in the area where you’re going to exchange vows to determine whether and how this applies in your particular situation. Some couples choose to do this in order to save money while still making their wedding particularly unique. Alternatively, you might settle for a professional officiant to guarantee that the wedding is fully legitimate.

7. Send out invitations early!

VBStudio/Shutterstock.com is credited with the image. Some couples opt to include a map of the location with their invitations, which may be seen here. In case the wedding is taking place in a remote location, this is a fantastic option. Take into consideration whether you want to spend the money to have your invitation designed or whether you’d prefer to purchase something ready-made. Send out invitations as soon as possible so that visitors have time to save money for travel arrangements and take time off from work.

8. Choose a themecolor scheme

In the event if you have an artistic flair or already know what you want, choosing a theme and color scheme will be a breeze for you; otherwise, it may be preferable to delegate this task to your wedding planner, providing them with ideas as to what you want the final outcome to look like. If you want your guests to dress in accordance with a specific theme or to wear a specific color, make sure to include that information in your save-the-date cards or official wedding invitations.

Welcome sign

Credit: Mila Drumeva/Shutterstock.com for the photo. A welcome sign is one of those small things that may be tailored to your preferences, making guests feel welcomed as soon as they arrive. This is a wonderful addition to a destination wedding since it helps to bring people together and make them feel more comfortable in their surroundings.

Place settings

Customized place cards are a lot of fun since they may be made to match your theme. They don’t even have to be written on paper; some individuals decorate with leaves, napkins, and other natural components to make this a really entertaining experience.

Flowers

Flowers are generally a significant component of weddings, although they are certainly not required.

Consider if you’re planning an indoor or outdoor wedding before deciding whether or not to use flowers in your wedding arrangements. If you’re having a beach wedding, for example, you’ll want flowers that can tolerate the heat and maybe some wind.

The cake

Cakes are popular, but they are still still optional in most cases. You might pick a huge or extravagant cake, or you can go for cupcakes that have been beautifully designed. In either case, the decision is totally up to you and how the cake complements your setting. Consider if you will have enough space to preserve the cake once it has been sliced, since you may not want to leave it out in the sun for an extended period of time after it has been cut. Make sure your cake designer uses materials for the frosting that will withstand exposure to the sun if you’re having your wedding ceremony outside.

9. Take care of the seating arrangement

An organized seating chart, or well prepared place cards (or both), can assist in directing everyone to their seats for the ceremony. Obtain a map of the wedding site, devote some time to determining who should sit where, and design your seating chart or place cards to correspond with the other parts of the celebration.

10. Organize the food and drinks

You’ll want to make certain that there are meal options available for everyone at your destination wedding. Inquire about preferences and allergies throughout the RSVP process; you may even share your menu in advance if you choose. It is important to remember that most caterers charge per person, so keep this in mind while creating your guest list. In most cases, if you plan your wedding at an all-inclusive resort, you will not have to bother for the food and beverages at all. More information about Sandals’ wedding meals may be found here (the menus come with dedicated service to your group).

11. Set up a gift/card box

Featured image courtesy of seeshooteatrepeat/Shutterstock.com This is the ideal area for visitors to leave nice messages, gift cards, and other little items for one another. Place this box in a secure location that is also easily visible when guests enter the house. Leave a member of your wedding party in charge of this section so that everyone who enters understands what to do and where they should go. This individual can also store the box in a secure location once all deposits have been received.

12. Hire an amazing photographer!

Wedding photographs are an important part of the celebration, and you’ll need to plan your money carefully for them. Consider if you want to hire a professional (which is highly suggested) or whether this task can be completed by a family member or friend. Most resorts provide this service, with some charging an additional fee. Inform the photographer in advance of the types of photographs you like, as well as the level of involvement you would like them to have in guiding the images.

Destination weddings made easy

The process of planning a destination wedding may be difficult, but following these helpful tips will help you remain on top of things in the lead-up to your big day. Are you considering a Sandals all-inclusive resort wedding? Give us a call at 1-877-263257 and let our skilled wedding planners assist you.

Also read:

Wedding planners offer advice on planning a destination wedding.

Wedding etiquette at a destination wedding Ideas for destination wedding locations (and some inspiration!) The most beautiful destination wedding locations in paradise (inspiration!)

The Ultimate Destination Wedding Checklist

However, here’s the reality: if you’re planning an overseas wedding, your wedding planning issues have just gotten a whole lot more difficult. A few thousand miles, a different language barrier, and rules in a distant nation might make things more difficult than they already are. Fortunately, we’ve compiled a complete Destination Wedding Checklist to assist you in navigating the practicalities and sailing effortlessly to your happily ever after.

12–16 Months To Go.

Weddings by Aevitas

  • Make a budget for yourself. This covers not just the majority of the traditional wedding expenditures, but also travel expenses such as flights and lodging. Make a list of the people who will be attending your event. This will be closely tied to your financial situation
  • Make a decision on the nation or location you want to be married in. It’s important to research which seasons have the finest weather (and are not affected by storms)
  • With your fiancé, discuss the various alternatives for obtaining a marriage license. The legal conditions for marriage differ from one nation to the next. From blood tests (no, we’re not joking) and waiting periods to additional expenses, there are a variety of options. Instead of organizing a last-minute civil ceremony at your local courthouse before the big day, research what the nation you’ve picked requires in order to make your union official before booking your flights and accommodations. For further information, see the country’s tourist page. Do you and your fiancé have your passports and/or travel visas with you at all times? If not, begin the application procedure as soon as possible. The document must be valid for at least 6 months ahead to the ceremony in some countries.) In addition, it can take months to complete the procedure!)
  • Engage the services of a planner. This step must not be skipped. When it comes to foreign affairs and planning from a distance, the assistance of a seasoned professional is vital in order to successfully navigate the process. Bonus points if they’re conversant in the language of the nation where you’re getting married. Consult with a travel agency. Travel businesses that specialize in destination weddings can assist you in finding a place that meets your needs and matches your budget. Besides that, they will negotiate with venues to ensure that you have the best possible pricing, benefits, and enhancements. Make arrangements for a wedding site and choose a date! Make sure to have all of the facts and contracts in writing, and to pay in a deposit if one is required. Although it is ideal if you are able to make a pre-wedding journey out to see the venues in person, this is not always possible—or even required. If you are unable to go, search the internet for reputable reviews—and solicit feedback from the travel agency and/or wedding planner you hired!)
  • Is it necessary to get wedding insurance? Think about that for a moment. Check with your venue regarding liability insurance, and think about additional possibilities like as cancellation insurance if necessary. Make a reservation for your honeymoon suite. If it’s at the same location as your wedding, you may book it at the same time as your wedding
  • If it’s at a different location, you can book it later.

9–11 Months To Go.

The Coral Pheasant is a species of pheasant that lives in coral reefs.

  • Make a list of your wedding party members. Make sure they have all of their passports and any other documentation they may need when traveling (or information on how to get the necessary ID)
  • Send out a Save the Date notice. This is really crucial! To ensure that your guests have enough of time to plan their travel and accommodations (as well as enough notice to save up their vacation days!) for a destination wedding, send them out as soon as possible. Set arrange a block of rooms for the wedding. Be a list of the best group hotel rooms near (or at!) your wedding site, and make sure to inform your guests of any promotional codes they will need to use in order to obtain the discounted cost. Design and host a wedding website that contains information on travel and lodging. Make sure to include maps of the area, airport information, registry information, as well as forecasted weather so that your visitors will know what to bring
  • Make a list of any additional wedding-related activities. Because destination weddings need travel for virtually all of the guests, they tend to be more elaborate affairs that last longer. In addition to the wedding reception, consider throwing a welcome party or a post-wedding luncheon. Planning these events in advance will allow you to include them on your RSVP card, which will allow you to estimate the number of guests you can expect
  • Make a list of the gifts you’d want to receive. Keep in mind, though, that guests flying to your wedding are already shelling out a significant amount of money simply to be there. In order to let everyone know that their presence is sufficient, you may choose to say yes to the clothing. Of course, you could wear a tuxedo. Take into consideration the site of the ceremony and reception, as well as the weather and local customs. Additionally, bear in mind that you’ll be transporting it on a flight, so a voluminous ballgown may not be the best choice. Make your plane ticket purchases. Take advantage of those earlybird discounts. Vendors should be identified in collaboration with your wedding planner or venue coordinator. If they’re based in the United States, keep in mind that you may be required to cover their travel expenses. Consider scheduling several Skype appointments with them if they are situated in your wedding location so that you may “meet” before you book them.

6–8 Months To Go.

Creatrix Photography is a professional photography company.

  • If you like, you can take engagement photographs. If your wedding photographer is near to you, you may do this with him or her. You may need to hire another photographer for only an engagement session if you don’t want to do that. Create your wedding menu in collaboration with your wedding location and caterer. In the event that you are not able to fly out there before to the wedding, it is possible that you will not receive a sampling until after you arrive—if at all. Reserve the place for the rehearsal and the rehearsal dinner (s). It is customary for destination wedding etiquette to include inviting everyone who will be in attendance to the rehearsal dinner or some other type of pre-wedding celebration. Make an appointment for your dress fitting and order your wedding party outfit. Included in this is any flower girl or ring bearer outfit, as well. Place an order for your wedding invites. Giving your guests plenty of notice to RSVP and directing them to your wedding website for complete information on lodgings, transportation, local attractions, wedding festivities (including dress code) and gift registries are all important considerations. Choose dates and places for bridal showers and bachelor/bachelorette parties in advance of the big day. Make a guest list for these occasions and delegate the remainder to your MOH or another trustworthy friend or family member. If you require transportation on the wedding day, make arrangements in advance. If your hotel block is located at a different area than your wedding site, consider establishing a shuttle service to carry guests to and from the ceremony. Continue to make vendor reservations. You should have booked your photographer and caterer by now, without a doubt. You may also wish to consider booking the following activities:
  • Celebrant
  • Florist
  • DJ or band
  • Cake maker
  • Videographer
  • Rental linens
  • Hairstylist/makeup artist
  • And other vendors
  • Contracts should be reviewed and everything should be in writing. Everything
You might be interested:  Which Hand Does The Wedding Ring Go On? (Correct answer)

3–5 Months To Go.

I’m surrounded by trees.

  • Finalize your guest list and send out your invites as soon as possible! When it comes to organizing a destination wedding, it is important to start early. Make a game plan for keeping track of RSVPs and menu selections
  • And Make a schedule for any informal leisure activities you want to participate in. A group snorkeling tour might be enjoyable if you are in a tropical paradise, and if you are in a tropical paradise wouldn’t it be fun? Update your wedding website to tell visitors as soon as arrangements are finalized
  • Purchase wedding rings and accessories (such as a veil, wedding shoes, and undergarments) for yourself and your partner. Make final arrangements for your honeymoon

6–8 Weeks To Go.

  • Flight and hotel reservations
  • RSVPs and food selections for guests
  • And more. Vows and readings for your wedding ceremony with your officiant
  • Together with your photographer or filmmaker, create a shot list. Details about the menu, beverages, and catering
  • All rental delivery and pick-up times are included. Song selections for the ceremony, cocktail hour, and reception, to be performed by your DJ and/or live band/musicians Timetable for the event, as well as who will be making toasts
  • Before traveling to your location, be sure you have all of the necessary vaccinations. Do you have all of the relevant legal paperwork in your possession? This may contain documents such as passports, birth certificates, visas, and anything else that is required to make your destination wedding official. Make arrangements for wedding favors for your guests. Purchase gifts for the wedding party as well as the bride’s and groom’s parents. You can also consider purchasing a present for your fiancé. Make arrangements for welcome bags for your guests. In addition to the welcome card, wedding itinerary, maps, locally created goodies, and travel-sized staples, they may include the following:

3–5 Weeks To Go…

Amber Robinson provided the photographs.

  • Send whatever you won’t be able to bring with you on the aircraft to your wedding organizer on location (i.e. any reception decorations, wedding favors, welcome bag items or paper goods). Make certain that you select a reputable and fast delivery service, and that you obtain insurance for your package(s). Take your wedding rings out of the box and double-check any engraving
  • Make one last trip to the dress fitting room. Bring your shoes, underwear, and accessories so that you may make the most of the experience. Find out who hasn’t confirmed their attendance yet. Sigh
  • Make a list of everything you need to bring with you. Allow yourself plenty of time to ensure that no items are forgotten
  • And

1–2 Weeks To Go.

Joey Kennedy Photographic Services

  • Take your gown, tuxedo, or suit to the fitting room. Swoon
  • In order to ensure that everyone who will be attending your wedding arrives on time, confirm the flight numbers and arrival times of all of your guests. Seating arrangements should be finalized, and a seating chart or place cards should be developed. Gather the essentials for your own Wedding Emergency Kit. In the case of an emergency: If there’s a chance of rain, check the weather forecast and call your venue to be sure a contingency plan is in place
  • Prepare for your wedding and honeymoon by packing your belongings. The earlier you start, the better. Plan clothing for the various wedding events (rehearsal dinner, post-wedding brunch, etc.) and double-check your packing list to ensure that you have everything you need to get married
  • Make certain that you have the appropriate electrical converters in order to connect your gadgets. You’re in desperate need of your hairdryer to function properly. Determine the final payments to be sent to suppliers, as well as their tips. Ask your organizer about correct etiquette when it comes to tipping because customs differ considerably from country to country. Do you feel like you need a facial or a massage right now? Take advantage of this opportunity to fit one in

4–5 Days To Go…

Weddings by Sean Cook

  • Get on the aircraft as soon as possible! IMPORTANT: Make sure you pack your wedding clothes, rings, and any other valuables in your carry-on luggage. You don’t want your wedding day to be ruined by misplaced bags. Arrive to the location of your wedding reception. You’ll want to arrive a few days before your guests so that you can meet and welcome them when they arrive. You can also do the following:
  • Prepare by walking through your ceremony and reception locations
  • Meet with your organizer and any other suppliers you might have. Make an application for your marriage license. Consult with your caterer or cake maker about a sampling
  • Ascertain that welcome bags will be given to the visitors’ rooms. Make a cosmetics and hair trial run
  • Take advantage of a manicure and pedi.

The Day Before…

Jonathan Ivy Photography is a professional photographer based in New York City.

  • Have your wedding gown or suit steam-ironed to eliminate any creases caused by travel
  • Make a statement at the rehearsal and supper. When it comes to giving bridal party presents, now is the time
  • Make an effort to get to bed early. The beauty sleep you require tonight is essential.

The Day Of…

Ashley Smith Special Occasions

  • Give yourself plenty of time to prepare. Remember to bring your wedding rings as well as your marriage license to the ceremony. Make your way around the reception hall, greeting and thanking everyone who has attended. Take a deep breath in and out. Take a minute to admire your new husband and to relish every moment that you have spent so much time and work preparing for
  • What’s the plan for the next stop? Happily. Ever. After

Featured Wedding Livestream App |LOVECAST

Invite as many guests as you like from anywhere in the globe using a private link! Lovecast is a straightforward program that allows you to have an amazing virtual wedding experience. In addition to a unique event website where you can share your registry and gather virtual guest books, it allows you to livestream your wedding day in the greatest possible quality. You can broadcast your wedding from anywhere in the world with its simple mobile app, which visitors can watch and participate in.

What’s the best part?

To get started, all you have to do is download the Lovecast app.

Hold up! Are you in our tribe?

It is possible that some of our clients have paid to be included in our content, and some of the links on this page may be affiliate links; nonetheless, we will never feature a venue, vendor, or product that does not have a valid place on this page. This is a core value of our organization. When we design our website, we think about how it will benefit the couples who will be using it to plan their wedding. We are not going to deviate from this for the sake of a few advertising bucks. scoutshonor

Ultimate Guide To Planning A Destination Wedding

There’s something beautiful about exchanging vows in a foreign land, surrounded by your closest friends and family. That euphoric sensation, on the other hand, might begin to evaporate when it comes to organizing a destination wedding. The process is complicated, with everything from marital requirements to language obstacles and even the act of simply getting there. Oh, and don’t forget about the availability of your guests, the weather, and the size of your wedding budget. Does it appear to be too much?

Don’t be concerned.

In order to assist you in selecting the best vacation spot, we’ve put up this guide.

Why Have A Destination Wedding

Are you torn between having a destination wedding and staying at home?

While it may appear that planning is a time-consuming task, there are several benefits to doing so. Some of them are as follows:

  • The use of wedding planners and coordinators helps to make the process a little less stressful. These weddings can really be less expensive than regular weddings—and are frequently less expensive
  • They may also be used as a getaway with your loved ones. They can assist you in narrowing down your guest list
  • A good way to start your honeymoon
  • It’s a win-win situation.

How To Pick Destination Wedding Location

As soon as you’ve decided to travel for your wedding, it’s time to choose a place for your reception. The location dictates the aesthetic of the day, the amount of time you spend traveling, and the amount of money you spend. Is there a place that you and your partner consider to be particularly special? Perhaps the location where you got engaged. Alternatively, it may be the first place you and your partner visited together. No matter how important the event is, it is important to be aware of the travel requirements and limits in advance of leaving.

  1. Are there any travel advisories, health concerns, or political issues to be aware of?
  2. Finally, consider who will be the oldest visitor that you will be inviting.
  3. What if your great-grandmother needs to go 10 hours by plane?
  4. If this is the case, make arrangements for a virtual ceremony for guests who will be unable to attend in person.

Select A Destination Wedding Date

Following the selection of a place, you’ll need to select a date. While it is crucial to consider your availability, it is also a good idea to examine the weather conditions during your preferred season. In most regions, the nicest weather will also bring with it an increase in travel time and a larger number of people. As a result, there may be fewer hotel alternatives available and total pricing may be higher. If you decide to hold your wedding during peak season, make sure to reserve your venue and hotel room block as soon as possible.

  1. Junebug Tip: There is a reason why the off-season is not as popular as it is.
  2. Don’t make the mistake of holding your wedding during hurricane season and end up saving money!
  3. Following that, your official wedding invitations should be sent out between five and six months before the wedding ceremony.
  4. Travel fees, accommodation, and activities are among the expenses that guests must bear.
  5. So don’t be disappointed if you have visitors who are unable to come due to financial constraints.

Research Local Marriage Requirements

While we wish that getting married was as straightforward as finding an officiant, the reality is that it is a little more involved. Some nations have residence restrictions or require you to get additional documentation before you may legally marry. Before going, familiarize yourself with all of their requirements so that you aren’t caught off guard once you arrive.

If having your wedding legally recognized in the nation you’ve selected isn’t possible, consider getting married in a civil ceremony before you travel. This way, you may say “I do” in front of your guests and be confident that what you’re saying is genuine.

Take A Trip

If at all feasible, travel to your wedding location at least once throughout the wedding preparation phase. This provides you the opportunity to explore for a venue, hotel, and rehearsal dinner locations while also meeting with possible vendors and suppliers. If possible, return a second time for tastings, hair and beauty trials, meetings with florists, and meetings with any other vendors you may have selected. If this is not possible–and we cannot emphasize this enough–hire a professional wedding planner in your area!

Vet The Wedding Vendors

Speaking of wedding planners, here is when their services are most useful. A local planner will be familiar with all of the top vendors in the area. While there are several possibilities available on the internet, be certain that you are happy with the planner you choose. They have first-hand knowledge of a wide range of vendors in every imaginable area and have worked with them in varied capacities. Whether or not you decide to employ a planner, you should still do video conferences with your providers.

It also provides you with the opportunity to identify any red flags that may appear, such as poor communication.

All that is expected is that you would fund their travel and hotel expenses.

Find Lodging Recommendations For Guests

However, while it is not anticipated that you would arrange for your visitors’ rooms, your guests will appreciate having a list of housing alternatives that are available at a variety of price points. If they are staying in a location where other wedding guests will also be present, they will most likely feel more at ease. This is especially true if your destination wedding takes place in a country that they have never visited. Consider giving hotel room blocks as a way to aid with expenditures.

If this is something you want to do, contact the hotel as soon as possible to confirm availability.

Most essential, evaluate how far away your hotel is from your event location and the airport.

Plan Events And Activities For Guests

There’s little question that your visitors will be ecstatic to join you in your celebration. You might want to consider adding more activities to your agenda as a thank you for inviting them. Some couples decide to extend their wedding day into a wedding weekend to commemorate their big day. But it isn’t essential in this case. You may make it as elaborate or as simple as you like, such as having a welcome party or a post-wedding brunch.

If you’re being married in a location that’s famed for its activities or food, try planning a taste or an afternoon excursion as part of your wedding festivities. This is an excellent opportunity to build relationships with your visitors while also learning about the culture of your location.

Give Your Guests Welcome Bags

Consider handing out welcome packages to your visitors upon their arrival to offer them with a sense of familiarity. The contents of these packs can include things such as bug spray, sunblock, city maps, local foods, pain relievers for the inevitable hangover, and other items.

How To Save Money Planning A Destination Wedding

While getting married in an exotic location might be less expensive in the long run than having a local wedding, if you’re wanting to save a little extra money, consider the following suggestions:

Get married on an off-day

A weekday wedding will save you money on the venue and allow you the opportunity to enjoy your vacation for a little longer time. Flights and hotel will almost certainly be less expensive as well.

Consider all-inclusive resorts

In spite of the fact that all-inclusive resorts come with a big price tag up front, they are actually an excellent method to save money in the long run. Purchasing one of their packages will include everything from flowers to cake to photographer to entertainment to food and drink for a fixed fee. All-inclusive wedding packages can help alleviate some of the stress associated with wedding preparation.

Use nature as a backdrop

The likelihood is that if you’re having a destination wedding, the location you select will be naturally gorgeous in the first place, which will make your vows even more meaningful. Make use of this to your advantage and let nature serve as a background for your event rather than wasting money on décor.

Choose local florals, ingredients for your menu, and beyond

You’ll find that your destination offers much more than just a picturesque background. It’s also the home of gorgeous flowers, delicious cuisine, and other delights. Utilize these foods and décor (rather than importing low-cost things) to see your expenditures decrease.

Be on the lookout for deals on flights and hotels

When making travel arrangements, consider websites such asSkyscanner andKAYAK. Price alerts may be set up so that you are notified when prices decrease. This way, you can be confident that you’re obtaining the finest value possible.

Junebug Tip:

When looking for flights, utilize the incognito mode on your computer so that the website cannot keep your cookies to store information–which has the tendency to raise the price of flights.

Nixing the wedding registry

By foregoing the wedding register, you may save your guests money. Your visitors have already paid for the privilege of celebrating with you. Allow that to serve as their gift to you. Check out these etiquette rules to keep in mind when planning your dream destination wedding now that you’re set to board a plane for your dream destination wedding!

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