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Holly and Dan’s Backyard Wedding | Indianapolis, IN | Day-of-Coordination

Here’s another throwback post for you – this couple will be celebrating their 2nd anniversary in just a few weeks!!

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Holly and Dan found us through A Practical Wedding. They were living in San Francisco and planning a wedding in Indianapolis, and wisely decided to get some help pulling everything together!

So, we harnessed the power of the internet for video chats and many emails, added a few phone calls for good measure, and then made the quick drive down to Indianapolis for their wedding weekend! (Yes – we travel!)

Speaking of details, there are so many from this wedding that I’d like to share with you…

When I pulled up to this beautiful home, I immediately felt I was in an era of old Hollywood glamour! Photo: Eric Rudd Photography

This is Holly’s grandmother’s house. It is unbelievably beautiful. Of course they leapt at the opportunity to use it at the backdrop for their wedding! Aside from its obvious charm, this house is a place where the two of them had spent many, many days together so it holds a special place in their hearts.

Don't you love this outdoor family photo wall? Photo: Eric Rudd Photography

They decided to fully embrace the era of the home, using vintage colored glass goblets at their place settings and retro cotton prints for the napkins and table linens. Each table had a different print, and Holly sewed all of the linens herself.

Vintage goblets and bowls gave the wedding a retro vibe. Photo: Eric Rudd Photography

And my favorite thing? The seating assignments! Holly made magnets using the same fabrics as the tablecloths and napkins and used them to hold up polaroids of each guest; they found their table by matching the magnet to the tablecloth. What fun!

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After a lovely ceremony in the side yard, everyone moved through the historic home for cocktail hour, and then into a tent in the backyard for the reception. Though they’d loaded an iPod with music for the night, it ended up mostly collecting dust – Holly’s Uncle and his band were expected to play for an hour or two, but they honored the crowd’s request to go all night long!

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Congratulations and Happy Anniversary, Holly & Dan!

VENDORS
Officiant: Dan’s Brother
Photography: Eric Rudd Photography
Catering & Cupcakes: Monon Food Company
Florist: Circle City Planners
Band: Holly’s Uncle Tim
Hair & Makeup: Spa French Pharmacie
Vintage Rentals: Violet Vintage
Tent & Other Rentals: A Classic Party Rental
Portable Restrooms: Hoosier Portable Restrooms
Transportation: Integrity Limo Service

All photos were taken by Eric Rudd Photography and are reposted here the photographer’s permission. Photos in this and all posts are protected by copyright, and are not available for reproduction, redistribution, or any other purpose without written authorization from the photographer.

Crafty Broads is one of the Top 10 Wedding Planners in Chicago!

Chicago's Top 10 Wedding Planners according to Yelp includes Crafty Broads!

 

On Friday morning, we awoke to the very exciting news that we’d been named to Yelp‘s list of the Top 10 Wedding Planners in Chicago! We pride ourselves on excellent customer service, and we’re always happy to read reviews that tell us we are doing well, but it is amazing to be recognized like this in a city full of so many wonderful wedding vendors!!

This photo was from a recent wedding with a Pixar theme - so much fun! Julia got to be the remote control operator for WALL-E, the ring bearer!

This photo was from a recent wedding with a Pixar theme – so much fun! Julia got to be the remote control operator for WALL-E, the ring bearer, who rolled up the aisle and danced at the front!

We’d like to give a shout out to our clients – getting to know you and be a part of your big life moments is so amazing, and it’s why we do this job! We absolutely love meeting each of you, hearing all about your lives and your plans, and we sure like to think we are friends at the end of it! So THANK YOU!!

(And please keep spreading the word so we can stick around!)

And the Winners Are…

Thanks for joining us at the Finally Forever Wedding Expo!

Without further ado, we’d like  to announce the giveaway winners:

Congratulations to Samuel Green! He and his future spouse have won their choice of a Budget Strategy Session, registration for two to our Wedding Planning 101 Workshop, or having the design fee waived on a Custom Wedding Garment. They’ve also won free admission to The Planning Party on April 1st.

Three additional couples have won admission to The Planning Party – Congratulations to:
Angela & Nicole Bolding
Stephen Lutes
Maribel Arroyo

We had a wonderful time meeting all of you, and we hope you got some great ideas and resources to plan a fantastic wedding! Don’t forget about our Marriage Equality Discount, valid for all wedding planning services booked by March 31st for weddings taking place in 2014.

What is this Planning Party thing?

If you are stressed out with wedding planning and you need a little bit of expert help and/or a big glass of wine, then it might be just the party for you! The Planning Party is a casual get together where couples are invited to ask us absolutely anything about planning their weddings. We’ll be featuring a different vendor each month to talk about their specialty and answer questions as well. At our inaugural Party on Tuesday April 1st, our guest will be Emilia Schobeiri of Emilia Jane Photography. (You may remember her lovely photos of Sarah’s wedding dress and winter coat or James and Liz’s wedding.) And, of course, refreshments will be provided. Follow the link above to register or get more information.

Two New Wedding Planning Services from Crafty Broads

Wedding season is upon us once again, and this year we are pleased to roll out some brand new services! Without further ado, here’s what we’ve cooked up for you:

Wedding Planning 101

Did you recently get engaged, and have no idea where to start when it comes to wedding planning? Stop stressing out, and come get the basics figured out with us. In this 2-hour workshop, we will help you determine your wedding priorities and create your wedding mission statement; establish an overall wedding budget and get a handle on typical wedding costs; and get started planning a celebration that truly reflects the two of you! Couples will take away their own planning binder, including Crafty Broads’ wedding to do list, sample wedding budgets and timelines, and our list of the best wedding vendors in town.

Day-of-Coordination (DOC) Bootcamp

No room in your budget for a professional day-of-coordinator? Get all your wedding ducks in a row with our DOC Bootcamp! At this session, we’ll go over your plans and contracts, and provide you with the organizational documents we personally use for each wedding we coordinate. We’ll make sure you’ve the right amount of time for each part of the big day, and identify places where you may need additional help. We’ll also train your volunteer day-of-coordinator on how to run your wedding smoothly, including dealing with the most common situations that arise at weddings. Bring all your questions, and we’ll give you our secrets!

Please see our website for details and current pricing.

Ask Crafty Broads: Do We Need A Wedding Planner?

This post is part of our series ‘Ask Crafty Broads’. If you have a question we can answer or a topic you’d like to hear more about, what are you waiting for? Submit it! You can also view all the posts in this series here.

Today, I am going to talk about what I do, and why you might (or might not) want someone like me to be on your wedding planning team.

First, let me answer the title question: Do you need a wedding planner?
No! You absolutely do not NEED a wedding planner. But there are many reasons why you might want one:

  • If you have never planned a large event before. A wedding planner can help you figure out where to start, how to make the best use of your budget, source vendors, negotiate contracts, make a realistic wedding day timeline, and generally guide you on all the details and decisions that need to be made for a large event.
  • If you are too busy! The average couple spends about 100 hours planning their wedding. Hiring a wedding planner can drastically reduce the amount of time you have to sacrifice to planning. Many of our clients are simply too busy living their lives to find time for all the research and phone calls and emails and site visits that make a wedding happen.
  • If planning a wedding doesn’t interest you. Maybe you think planning a wedding sounds like a terrible way to spend 2-10 hours a week for the better part of a year. Totally understandable. Me? I think planning events is fun. I like researching caterers and reading fine print. (Seriously, I do.) I LOVE brainstorming decor ideas and looking at venues.
  • If you are stuck on a particular aspect of the wedding. A lot of our clients fall into the “partial planning” category – that is, they are doing most of the planning on their own, but need help with something specific, such as finding a caterer that can meet their budget, or visiting venues on their behalf because they live out-of-town.
  • If you want peace of mind. Day-of-Coordination, or wedding stage management as we like to call it, is the most popular thing we are hired for. Many couples enjoy planning their wedding festivities, but don’t want to worry about all the little details on their big day. Hiring a wedding planner to run the day can really ease your stress and ensure that you have a good plan going in, as well as that anything which might go wrong will be swiftly taken care of. This is also a great option for couples who can’t afford full-planning, but still want a bit of professional help.
Wrangling people for photos - definitely part of my job.

Wrangling people for photos – definitely part of my job.

 

And now, I’d like to answer a couple questions sent in by readers:
When Should You Call a Wedding Planner?
Short answer? Now. Even if you are only planning to hire us for day-of-coordination, we are super helpful to have on board all along. I can’t speak for other planner, but when you hire us, you get access to us via email and phone from the time you put down the deposit. We can offer vendor recommendations and general advice regardless of what specific service we’re providing to you. And perhaps most importantly, booking sooner rather than later makes it much more likely that we’ll be available on your wedding day!

Why Do Some Weddings Require an Assistant for Day-of-Coordination?
The most general answer is that there are some weddings which simply cannot be well-executed without a little more help. In that case, I bring an assistant with me to make sure that everything is set up on time and going as planned. The biggest reasons I usually need an assistant are:

  • Ceremony and Reception in separate locations – I can’t be in two places at once! If there is plenty of time for setup at both venues before the ceremony begins or a big gap of time between them, I may be able to do it on my own, but this is often not the case.
  • One venue, but everything needs to be reset between ceremony and reception – This doesn’t happen too often, but if your venue is small compared to your guest list, someone will have to rearrange chairs, adult tables, place centerpieces, and light candles between your ceremony and reception. Often catering staff will do the bulk of this work, but sometimes that’s my job, and I might need help!
  • Short setup time – Sometimes we don’t have access to the venue(s) early enough for one person to get everything set up before guests arrive.

I will always try to determine whether an assistant is needed at your initial consultation so there are no surprises down the road.

Got more planning questions? Fire away in the comments.

→ Need more help? We offer the full spectrum of wedding planning services, from hourly consultation to day-of-coorditnation to vendor sourcing all the way to full-on, start-to-finish planning. We are based in Chicago, but will happily travel anywhere! Schedule a consultation time here.